Incident report procedure

Incident report procedure

 

Aim of policy

 

To give guidance on when and how to complete an incident report.

 

Points to consider

An incident report is a report giving all of the details of an important incident that has taken place in the nursery (or elsewhere too). For example; a child arriving with an odd bruise, or a team member acting inappropriately, or a parent makes a complaint, or a child telling a story of how they had been left home alone. See the children protection policies and risk assessment policy.

 

Castle Daycare and Preschool aim to achieve this by:

If something happens in the nursery that has staff alarmed or needing to question something, we always write an incident report. An incident report will get all of the facts out and will keep important information at hand for reference. It may even be the difference between saving a child’s life or future.

The manager may ask staff to write an incident report and they will need to know what to write. Below is a set of guidelines on how to write an incident report.

 

How to write an incident report

1. All incident reports are to be clearly printed or typed.

 

2. Complete the report thoroughly and accurately, including all relevant important information about the incident and persons involved (time, place, date, names, and address).

 

3. Be concise and to the point, while still being thorough and complete.

 

4. DO NOT write from emotions – facts only, remember that anything written is considered an official document).

 

5. DO NOT speculate – we are reporting facts, not opinions or predictions.

 

6. Complete the report IMMEDIATELY after the incident – details fade fast.

 

7. Take notes if necessary and flesh out the details later.

 

8. Remember all reports are official legal documents and could be used in judicial hearings and a court of law.

 

9. If your report is not satisfactory, management will require that you rewrite it.